C-store invoice reconciliation proof.

A redacted or synthetic invoice sample becomes vendor-normalized ledger rows, pricebook exceptions, reconciliation summaries, and hard-error logs before any payment, vendor message, or accounting export.

Pilot-safe first slice

Use redacted invoices, a small vendor map, and pricebook rules first. The output is a reviewable ledger and exception queue, not a live accounting write, vendor message, or payment approval.

What the first paid trial should prove

One invoice family should show whether the extraction and matching rules are trustworthy enough to extend. The useful output is not a black-box automation. It is a written evidence packet an operator can inspect.

Source evidence inventory with invoice id, store id, vendor, date, and source file or message id.
Accepted-line ledger for rows that match vendor and pricebook rules.
Exception queue for price, vendor, duplicate, missing-key, or total mismatches.
Reconciliation summary that separates accepted spend from exception spend.

Inputs needed

A real sprint starts from redacted examples only. Live financial systems, payment approval, accounting exports, and vendor communication stay out of scope until separately approved.

One redacted invoice, email, PDF, or export.
The vendor or pricebook fields that matter.
The definition of accepted rows and exception rows.
The review destination for the first queue.

Accepted Ledger CSV Exception Queue CSV Reconciliation Summary CSV Error Log CSV Invoice Lines CSV Pricebook CSV Vendor Map CSV Runbook Source Script

Input

Nine redacted or synthetic invoice-line rows across store ids, vendor aliases, fuel, beverage, and store-merch SKUs.

Accepted

Clean lines keep invoice, store, canonical vendor, SKU, category, source file, and evidence for review.

Blocked

Pricebook, vendor, line-total, duplicate, and missing-key problems stay in queues instead of becoming silent spend.

Invoice	Store	Status	Evidence	Reviewer Action
CST-1001	TX-014	ready for review	Fuel and snack lines match the mapped vendor and approved prices.	Approve or reject the accepted ledger rows.
CST-1002	TX-017	price exception	Invoice cola price is 12.10; approved price is 11.85.	Check vendor invoice against the pricebook before payment.
CST-1005	TX-014	total exception	Diesel line total does not equal quantity times unit price.	Review source PDF/export before accounting handoff.